Bring in your part list
Import a spreadsheet or supplier list and check it in a preview before anything is saved. Duplicate warnings help when the same part appears under two names.
Shops
Inventory software for auto parts stores
An auto parts counter sells by part number, and a wrong part is a returned part. Shopkeepa helps you list your range clearly, find the exact item quickly and see what needs reordering before a mechanic goes elsewhere.
Sound familiar?
You carry thousands of part numbers, and many look the same until you read the label.
A mechanic wants a filter, a belt and a set of pads now, and you are not sure which are on the shelf.
Parts for common cars sell fast, but the slow ones sit for years and tie up cash.
Wrong-part returns get mixed in with ordinary stock, so the count drifts.
How Shopkeepa helps
Find by name or scan
Search the product name or scan the barcode on the box. Scanning finds products already in your own list.
Stock In for supplier deliveries
When an order arrives, add the quantities received with Stock In. The counts go up and there is a record of what came in.
Minimums on parts that always sell
Set a minimum on oil filters, pads, bulbs and belts. One reminder when stock crosses it, and the item lands on the restock list with a suggested order quantity.
Returns and damage on record
A returned part or a damaged box is recorded with a reason, so the history explains the count.
A day behind an auto parts counter
Open: the restock list
Oil filters and brake pads under their minimum are already listed. Call the supplier before the rush.
Morning: a delivery arrives
Search or scan each box and add the quantity with Stock In.
Midday: a mechanic's order
Add each part to one sale, record how it was paid and give a receipt on screen, in print or by share link.
Afternoon: a wrong part comes back
Record the return so the part goes back on the count with a clear reason.
Close: look at slow movers
Check the slow movers report for parts that have not sold lately.
Thousands of parts, many of them nearly identical
An auto parts store sells things that look alike and are not. Two air filters can share a box size and fit different engines. A brake pad set for the front is a different product from the rear set for the same car. A customer will not forgive the wrong one, and the cost of the return lands on you.
Shopkeepa has no variants, so each part is its own product with its own count. The method that works is to build the name from what a counter person would say: part type, make and model, then the part number if you use one. "Brake pads front Toyota Corolla 2010" and "Oil filter OF-1234" are easy to find in search and hard to confuse.
Start from the list you already have
A supplier price list or spreadsheet is enough. One row per part with a name, price and quantity.
Import and review
Check the preview, fix odd rows and save. Add costs and barcodes later, starting with fast sellers.
Use categories
Group by type, such as filters, brakes, electrical and fluids, so the sales screen is quicker to browse.
Read naming and organising products before you import. Names are the thing you will search by every day.
Fast movers, slow movers and cash on the shelf
Parts for the most common cars on local roads sell every week. Parts for a rarely seen model might sell once a year. Stocking both evenly leaves you out of the thing people want and full of the thing they do not. That cash is tied up on a shelf.
| Part | In stock | Minimum | Status |
|---|---|---|---|
| Oil filter OF-1234 | 2 | 8 | Reorder |
| Wiper blade 22 inch | 9 | 4 | OK |
| Headlight bulb H4 | 0 | 6 | Out |
The best sellers and slow movers reports help you decide what to hold and what to order on request. Inventory value, shown where costs are entered, tells you how much money is sitting on the shelf. Slow-moving and dead stock explains what to do with parts that do not sell.
Parts are counted in whole items. Something sold by the litre or the metre is not handled in the first release, so list oil and fluids by the container size you sell, such as a 1 litre bottle and a 4 litre jug as separate products.
Common questions
Can I use manufacturer part numbers?
Yes. Put the part number in the product name so it is searchable, and use the barcode on the box if there is one.
Can I list the same part for different cars?
If it is physically the same part, keep it as one product. If boxes differ by model, list each as its own product, because Shopkeepa has no variants in its first release.
Can I handle returns of wrong parts?
Yes. Refunds and returns are kept on record with a reason, so the history explains the count.
Can I import thousands of parts at once?
Yes. You can import a CSV or Excel file and review it in a preview before anything is saved.
Is it available now?
Not yet. Shopkeepa is in development, and early access shops will help shape it. Join the waitlist to be one of the first in.
Related
Feature
Know what's in stock without counting shelves
Inventory tracking for small retail. Every sale, delivery, return and loss is kept as a movement, so you can see what is in stock and how it got there.
FeatureScan barcodes with the phone you already have
Scan barcodes with a phone or tablet camera, or a Bluetooth or USB scanner. Find products in your shop, add new ones, count stock quickly and catch duplicates.
GuideWhat to do about slow-moving and dead stock
How to spot slow-moving and dead stock in a small shop, measure sell-through, see the cash it ties up, clear it sensibly and buy less of it next time.
GuideHow to handle refunds and returns in a small shop
Write a simple returns policy, record every refund properly, and decide what happens to returned stock. A practical guide for small shops with examples.
Shop typeKeep a hardware store's thousand small parts in order
Inventory software for hardware stores. Bulk import a long parts list, scan to find items, add deliveries fast and see what to reorder before a bin runs empty.