Whole units, clearly named
Shopkeepa counts stock in whole items, with no fractional quantities or units of measure. List what you sell as a unit: a 50 lb bag, a 25 kg sack, a 5 litre jug, a pack of seed. Each size is its own product.
Shops
Inventory software for farm and agro supply shops
An agro supply shop lives by the planting calendar. When the rains come, farmers want seed, fertiliser, feed and tools all at once. Shopkeepa helps you see what you have, what is selling and what to order before the rush.
Sound familiar?
Demand jumps when planting season starts, and you find out you are short when the first farmer asks.
Feed, fertiliser and chemicals come in bags and drums, and you are not sure how many are left in the store.
Some products sell all year and others only for a few weeks, so it is hard to know how much to order.
Regular farmers buy a lot at once, and the record of what went out lives in a notebook.
How Shopkeepa helps
Stock In for deliveries
When a truck arrives, add the quantities received with Stock In. The count goes up and there is a record of what came in.
Minimums set before the season
Raise the minimum on seasonal products ahead of planting. When stock crosses it you get one reminder, and the item goes on the restock list.
Reports that show the pattern
Sales by week and month, best sellers and slow movers show which products move when. Use last season to plan the next.
Staff access that fits
Counter staff can sell and look up products without seeing costs or profit.
A day in an agro supply shop at planting time
Open: check the restock list
Fertiliser and seed with raised minimums are already on the list. Call the supplier before the first customers arrive.
Morning: a truck of feed arrives
Search each product and add the bags received with Stock In.
Midday: a farmer's big order
Add seed, fertiliser and tools to one sale, record how it was paid and give a receipt on screen or by share link.
Afternoon: count the store
Count the stacked bags for one product and enter the number. The difference from the screen is recorded.
Close: see what moved
Check best sellers for the day and note what to order next.
Planning around the season, not the week
Most shops sell at a steady pace. An agro supply shop does not. Seed and fertiliser surge when planting begins. Feed is steadier, but poultry and livestock cycles bring their own peaks. Tools, sprayers and protective gear sell in bursts around the same dates. In the Caribbean, rainy and dry seasons set the rhythm, and a late or early rain moves the whole calendar.
That makes last season your best guide. Shopkeepa keeps the sales history, so you can compare the same weeks year on year and see how much of each product actually went. Order for the season using what sold, not what you hoped would.
| Product | Normal minimum | Planting-season minimum |
|---|---|---|
| Fertiliser 50 lb bag | 10 | 40 |
| Vegetable seed pack | 20 | 60 |
| Backpack sprayer | 2 | 6 |
Raise minimums a few weeks before planting and lower them afterwards. The restock list then shows what to order, with a suggested quantity, instead of you walking the store with a notepad.
Bags, drums and what Shopkeepa does not do
Agro supply often sells loose goods: feed by the scoop, seed by weight, chemicals decanted into a smaller bottle. Shopkeepa does not support fractional quantities or units of measure in its first release, so it counts whole units only.
The practical approach is to list what you sell as fixed units. A 50 lb bag of layer feed, a 25 lb bag and a 5 lb bag are three products. A 1 litre bottle and a 4 litre jug of the same product are two. If you break a bag to sell smaller packs, treat the small pack as its own product and record the bags you opened as a correction, so the counts stay honest.
- Name products by pack size, such as "Layer feed 50 lb" or "Weedkiller 1 L".
- Use categories such as seed, feed, fertiliser, chemicals and tools to keep the sale screen quick.
- Count the store by product or by shelf and enter whole numbers.
Every movement is recorded with a reason: sale, received, return, damaged, theft or loss, correction or count. Spoiled or damaged bags show up as damaged, not as a mystery. Shopkeepa does not track expiry dates, so note short-dated chemicals and seed some other way, and use the count to catch what is left. For a wider view, see slow-moving and dead stock.
Customer accounts and credit are not part of the first release. If you extend credit to farmers, you will need to keep that record separately for now.
Common questions
Can I sell feed by the pound or scoop?
Not in the first release. Shopkeepa counts whole units, so list the bag sizes you sell, and any smaller packs, each as its own product.
Can I change my minimums for the season?
Yes. The minimum is set per product and you can change it at any time, for example before planting season.
Does Shopkeepa track expiry dates on chemicals or seed?
No. Expired is a reason you can record when removing stock, but there are no expiry dates or alerts in the first release.
Can I keep a credit record for farmers?
Not in the first release. There are no customer accounts or credit balances yet.
Is it available now?
Not yet. Shopkeepa is in development, and early access shops will help shape it. Join the waitlist to be one of the first in.
Related
Feature
Low-stock reminders before you run out
Set a minimum for each product and get one reminder when stock drops to it. A restock list shows what to order and how much, so you find out before customers do.
GuideHow to stock up for a busy season without overbuying
Plan stock for holidays, back-to-school and other busy seasons in a small shop: use last year's sales, adjust reorder points early and avoid being left with extra stock.
GuideHow to set reorder points so you never run out
Learn the reorder point formula for a small shop: average daily sales times lead time, plus safety stock. A worked example with plain numbers and a checklist.
GuideWhat to do about slow-moving and dead stock
How to spot slow-moving and dead stock in a small shop, measure sell-through, see the cash it ties up, clear it sensibly and buy less of it next time.
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