Cases and packs as separate products
List a case and a single pack of the same product as two products, each with its own price and count. Shopkeepa has no variants and does not convert between units.
Shops
Inventory software for small wholesalers and cash-and-carry shops
A small wholesaler moves cases and cartons to shops, restaurants and market vendors. Shopkeepa helps you track what is in the warehouse, record bulk sales and see what to reorder. It is built for counter sales, not credit accounts, and we will be clear about where that line sits.
Sound familiar?
You buy and sell in cases, but also in packs, and the two counts drift apart.
Regular buyers pick up big orders, and you are not sure what is left until you walk the warehouse.
A few products make most of your money, and others sit in the back.
Several people load and sell, and it is hard to see where stock went.
How Shopkeepa helps
Bulk import and Stock In
Import a long product list with a preview, then use Stock In for each delivery.
Big sales, recorded quickly
Add many lines to one sale and record how it was paid: cash, card, bank transfer or a local wallet.
A restock list
Set a minimum on each product. When stock crosses it you get one reminder and the item goes on the list with a suggested order quantity.
Reports on what earns
Best sellers, slow movers, inventory value and gross profit where costs are entered.
A day at a small wholesaler
Open: check the restock list
Cases under their minimum are listed, with a suggested order quantity.
Morning: a supplier truck
Search or scan each product and add the cases received with Stock In.
Midday: a shop owner collects an order
Add each product to one sale, record the payment and give a receipt on screen, in print or by share link.
Afternoon: count one aisle
Count a section of the warehouse in whole cases and enter the numbers. Differences are recorded.
Close: see what moved
Check sales by payment type against the drawer and the bank transfers received.
Cases in, cases out, and the packs in between
A wholesaler's stock is naturally in cases, cartons and pallets, and most of the time customers buy the same way. But many also sell a few units from an open case to smaller buyers. That is where counts break down.
Shopkeepa counts whole units and has no unit conversion, so you decide what each product is. "Cooking oil 1 L, case of 12" and "Cooking oil 1 L" are separate products. When you break a case, record it as a correction on both: one fewer case, twelve more singles. It takes a moment and keeps both counts true.
| Product | In stock | Minimum | Status |
|---|---|---|---|
| Rice 5 kg bag, case of 6 | 4 | 10 | Reorder |
| Cooking oil 1 L, case of 12 | 18 | 6 | OK |
| Tomato paste tin, case of 24 | 0 | 5 | Out |
A wholesaler's reorder point is mostly about lead time: if a supplier takes a week, a minimum must cover a week of sales. See how to set reorder points and the reorder point calculator.
What Shopkeepa does not do for wholesalers yet
Wholesale often runs on relationships and credit. Shopkeepa's first release does not cover that, and we would rather say so now.
- No customer accounts or credit. There are no customer balances, statements or payment terms. If you extend credit to buyers, keep that record separately for now.
- One price per product. There are no multiple price lists, so you cannot hold a retail price and a trade price on the same product. If you sell the same item at two prices, list it as two products.
- No purchase orders or supplier ordering. Shopkeepa gives you a restock list with suggested quantities. The order itself is placed by you.
- Payments are recorded, not processed. You note whether a sale was cash, card, transfer or a wallet. Shopkeepa does not take the payment.
What it does well is the counter: a fast till for big and small sales, stock that updates with each sale, clear movement history and cashier access that hides costs and profit. If most of your sales are paid at pickup, that may be enough. If your business is mostly credit accounts, it is not the right fit yet. Join the waitlist and tell us what you need.
Rural shops often depend on wholesalers for supply, so a clear count of what you hold helps everyone downstream. Inventory turnover for a small shop shows how to judge which lines earn their warehouse space.
Common questions
Can I keep customer accounts or credit?
Not in the first release. There are no customer accounts, balances or statements yet.
Can I have a trade price and a retail price?
Not on one product. There are no multiple price lists in the first release. List the item as two products if you need two prices.
Can I sell by the case and by the single pack?
Yes, as two products with their own prices and counts. Shopkeepa does not convert between them, so record a broken case as a correction on both.
Can I import a large product list?
Yes. You can import a CSV or Excel file and check it in a preview before anything is saved.
Is it available now?
Not yet. Shopkeepa is in development, and early access shops will help shape it. Join the waitlist to be one of the first in.
Related
Feature
Know what's in stock without counting shelves
Inventory tracking for small retail. Every sale, delivery, return and loss is kept as a movement, so you can see what is in stock and how it got there.
GuideHow to set reorder points so you never run out
Learn the reorder point formula for a small shop: average daily sales times lead time, plus safety stock. A worked example with plain numbers and a checklist.
GuideInventory turnover for small shops, explained
What inventory turnover means for a small retail shop, how to calculate it and days on hand with a worked example, and practical ways to turn stock faster.
Free toolReorder point calculator
Free reorder point calculator. Enter daily sales, lead time and safety stock to find the stock level at which to reorder, with a worked example.
Shop typeStock and sales for small grocers, without the clipboard
Inventory and sales software for small grocery stores. Fast checkout, stock that updates with every sale, best sellers and a restock list for the weekly order.